Category: Business Writing

Active Voice – When to use Active vs Passive

Posted by & filed under Business Writing.
Active Voice

What is active voice? Many of us have seen our word processors suggest that we revise from passive voice to active. OK.   What if we don’t know what that means?   “Sure, I know that I’m supposed to use active voice when constructing sentences; and avoid passive voice.” What does that mean? Active voice … Read On >


AWFUL or EXCELLENT Cover Letter?

Posted by & filed under Business Writing, Resume Writing.
Cover Letter

The decision has been made – time for a new job!  The résumé has been spiffed up, and you have found the perfect new position for you.  Now it is time for the cover letter.   This is your chance to speak in your voice and tell this company why they want to hire you. The question … Read On >


Happy New Year from the People at Improving Communications

Posted by & filed under Business Writing, Customer Service, Diversity, Grammar Rules, Human Resources, Leadership & Management.

Well lookie here… the Earth has revolved around the Sun once again! Three hundred sixty-five days have elapsed (or as the cast in the musical Rent would sing, “525,600 Minutes”). A year is a good marker for progress made. Once it’s completed, it all starts again.  Happy New Year.   Two thousand seventeen has been Improving Communications’ best year yet. We owe … Read On >


Majuscules and Minuscules – The Art of Using Capital Letters

Posted by & filed under Business Writing.
Using Capital Letters

Using capital letters properly is a sign of respect for your audience and subject. By not using, or misusing capital letters, your readers may think that you don’t know what’s correct (or even worse, don’t care). It may send a message to others that makes you look thoughtless. None of us would want that. If … Read On >


You Don’t Say (an Oldie, but Goodie)

Posted by & filed under Business Writing, Public Speaking.
Don't Say

Usually the Improving Communications emails and posts focus on what you CAN DO to improve your writing or your speaking.  But today we are going to focus on what NOT TO DO.   But do you know the things that should be on the You Don’t Say list? When my daughter came home from her first day … Read On >


English Degree Preferred

Posted by & filed under Business Writing, Leadership & Management.
English Degree Preferred

Hiring a tech writer or copy writer? Have you thought to consider that an English degree would come in handy? There is a readwrite article by Matt Asay, vice president of business development and corporate strategy at MongoDB, Inc.  In his article, the author makes a strong case for why we need good writers on staff in all our business ventures. It’s well … Read On >


An Executive Summary About Executive Summaries

Posted by & filed under Business Writing, Leadership & Management.
Writing Executive Summary

Why Write an Executive Summary? Executives are busy. The Executive Summary will decide if your ideas get attention. It is your chance to tell the reader why they want to keep reading. Whether proposing to your boss or to a potential client, make sure they have the pertinent facts. Know you audience. Match your writing to … Read On >


An Elephant in my pajamas?

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Misplaced Modifier

Misplaced Modifiers Groucho Marx: “One morning I shot an elephant in my pajamas. How he got into my pajamas I’ll never know” The term “misplaced modifier” means that the descriptor in the sentence is in the wrong place. Sometimes, these can be quite humorous, even though the writer/speaker may not have intended them to be. … Read On >


Engage with Email

Posted by & filed under Business Writing.
Engage with Email

How to Engage Readers with Email (Or How To AVOID Alienating Others With Email)   When you send an email, do you build (or break) rapport? Will your writing automatically start a pleasant dialogue? How you present yourself in writing will determine whether or not you get an answer, or are flat-out ignored. ————————————————————————— When responding, … Read On >