The answer to this question lies in how the customer was treated.
If your customer service agent solves your problem (the “logical fix”) and yet does not make you feel valued, there will be no emotional connection. At that point, the service will only be a commodity to you, and you’ll seek the lowest price.
If, on the other hand, you know you are welcome, valued, and cared for–even if your logical problem is not resolved, we can build and keep rapport by treating you appropriately, acknowledging you and what you’re facing, and then showing empathy for your situation.
Build the customer service skills of your staff with a few simple methods to keep in mind with dealing with a customer.
Find ways to elicit information without confrontation. This may be done by asking questions rather than making a confrontational statement, such as:
This means focusing on the words, body language, and overall message of the customer.
Listening requires practice. The chief block to listening is self-centeredness (including being distracted by thinking about what you’re going to say next).
Paraphrasing is a must-have in the world of customer service skills. It is a way of acknowledging that you heard the other person by restating or rewording what s/he said. When paraphrasing, start with a transitional phrase, such as, “Let me make sure that I understand your point. Do you mean…?”
Provide the logical fix for the customer—solve the problem, if you can. Make it right. Correct the error. Repair what’s broken. And if you have the authority, go that extra step and give something as a gift to the customer to make up for the inconvenience.
Provide your customer with an emotional fix, when you can. Let them know that you understand (show empathy). Improve their customer experience by taking the time to build some rapport with an expression of genuine empathy. Assure them that you are listening and that you understand their concerns.
So, perhaps a slight change to your perception for Customer Service – an emotional experience may not be what you expected, but it will be remembered by your customer. These kind actions go a long way toward building good will—and repeat business.
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